The perfect binder for the perfect day: how to make a wedding planner binder

Wondering how to plan the wedding of your dreams without losing (too much) sleep? Get a binder and get organized. A wedding planner binder makes it easy to keep track of all your contacts, ideas, budgets and checklists. Here’s how to make yours.


Start with a binder

Bindertek offers a variety of options including the Advantage Classic 2-Ring binder. Available in more than ten colors and with a 2-inch spine to accommodate 300 letter-size pages or 3-inches for 525 sheets. Generously sized binders are perfect for holding all your planning ideas, contact lists, notes, photos and more. Use the customizable spine label to add the date of your big day.


Develop a wedding planning checklist

Don’t try to wing it. Save your brain space for big decisions, not remembering tasks. To-do lists help you make sure everything gets done. Include yours at the front of the binder along with a calendar and timeline. Include checkboxes so you don’t have to second guess yourself. This will also make communication easier if you are co-planning with your friend or spouse to be.




Use tabs

Must have sections include:

  • Contacts – keep a list of everyone you speak with, even if you choose to work with another vendor. If you change your mind about something or need a plan B, you won’t have to hunt down the information you need. At a minimum you’ll want a telephone number and email address. It can also be helpful to include a website and physical address.
  • Notes – include blank sheets you can use to take notes during meetings with potential vendors.
  • Budgets – include a sheet on which you can write out budgeted versus actual expenses.
  • Ideas – you’ll need to make choices about everything from location, to flowers, food, music and favors. Write out top choices, along with any places you can source these things from.
  • Day of plans – the seating chart, floor plan, and menu can be included here. After you finalize all vendors, create a day-of contact list to be used in case of emergency or for last minute questions.


Insert binder pockets

You’ll want to add a couple of these so you can have a handy place to store pictures, fabric swatches, invitation samples, receipts and the like. Sheet protectors can also be helpful for storing pages you don’t want to hole-punch.


The key to a wedding planner binder is to create a visual/tactile command central. With everything at your fingertips you’ll feel in command of the planning process as you work to realize your wedding day vision. After the big day goes off without a hitch, you’ll also have a lovely keepsake to remind you what a great planner you are.


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